In this exciting role, you will support our Portfolio Management Office by providing administrative and secretarial support to the Portfolio Management Office team.

This is a fantastic opportunity for someone that has solid administrative skills, is organised, can take ownership of tasks and is keen to develop in the world of project and portfolio management.

As part of the PMO Team your main duties will be:

• Organise and attend governance meetings to provide accurate and timely written records of minutes, actions and decisions for distribution to meeting attendees
• Plan and organise workshops, events and away days (supported and mentored by more senior staff), including checking availability of required attendees, booking meeting rooms and facilities, and distributing associated papers in advance and after meetings
• Communicating across the Division to prompt and gather information
• Maintain portfolio documentation whilst adhering to version control and assist with making revisions to templates, standard documentation and frameworks
• Monitor the PMO mailbox and ensure that queries received are answered in a timely manner – including referral of queries to other team members as needed
• Assist with revisions of the PMO SharePoint site and ensure it is populated with the most up to date tools and templates
• Involvement in wider PMO or Portfolio initiatives, e.g., involvement in working groups and activities to support the continuous development and improvement of work processes
• Supporting and delivering elements of team training and PMO inductions for new PMO team members
• Provide ad hoc support (e.g., arranging travel and stationery)
• Other Duties – To deliver services effectively, a degree of flexibility is required, and the post holder may be required to perform work not specifically referred to above. Such duties, however, should not normally exceed those expected of an employee at that grade.

You will lead the finance business partnering function, providing quality insight, challenge and rigour across the organisation to deliver operational and corporate activity targets within accurate financial forecasts.

You will also lead on Strategic Finance within HSE, overseeing multi-year financial planning. This will include the preparation for Spending Reviews as well as providing financial support to HSE’s major programmes. You will manage the activity-based costing system and HSE’s costing and pricing policy to support its Fees and Charges.

As part of your role you will:

• Develop and maintain the medium term (3-year rolling) financial strategy and budgets linked to the activity based costing and other supporting plans (e.g. workforce, estates, IT etc).  These will be reviewed quarterly with Directors to inform strategic decision making and ensure HSE makes optimal use of the available resources and/or takes early mitigating actions, where necessary.  This information will inform Spending Reviews and other prioritisation decisions taken by the Executive Committee.
• Provide leadership to the business partnering teams, empowering them to develop new ways of working concentrating on reducing transactional activity and focussing on challenging the business robustly and adding value through insight.
• Develop the Business Partners into one team using consistent standards and processes whilst developing a resilience to ensure service delivery across all divisions.
• Provide financial leadership on divisional business planning and budgeting, through continually improving a process that is fully integrated and links prioritisation, business planning, cost drivers, resource, cost recovery income and works closely with the Financial Management and Performance teams.
• Lead the business partnering team through the monthly forecasting process, undertaking the initial challenge of the financial position to understand the drivers of the forecasts together with the risks and opportunities.
• Work with divisions to understand their requirements and using best practice to remove wasted effort and duplication in processes including business cases, prioritisation, budgeting and forecasting.
• Reviewing the key outputs of the business partner team to identify further improvements as well as coaching and supporting them to deliver a high-quality service.
• Lead the activity-based costing across divisions through business partners, identifying improvement opportunities for key cost drivers and ensuring Fees and Charges are laid in Parliament.

 

We are looking for an experienced structural engineer to join the Engineering Materials Team in the Major Hazards Capability Group within HSE’s Science Division. The team supports the wider HSE through materials and engineering-related research, with focus on supporting the Building Safety Regulator, achieving Net Zero, and incident investigation.

Job description

If you would like more information on the role, please follow the link below.

A crucial part of our mission to protect people and places is to reduce work-related ill-health, and we have two roles working on health policy and two roles working in major hazards and net zero policy.  All will involve working collaboratively with colleagues from across science, regulatory and policy disciplines, along with engaging across Government and industry.

Post 1 – Respiratory Health Policy Team: Working with colleagues on the area of COSHH (Control of Substances Hazardous to Health) Regulations.

Post 2 – Occupational Health and Musculoskeletal Disorder Policy team.

Post 3 – Chemicals and Land Use Planning policy team – you will support policy development relating to onshore major hazards and energy sectors and new and emerging onshore major hazards technologies.

Post 4 – Hydrogen Heating Programme team – you will support the delivery of HSE’s input to the Department of Energy and Net Zero Clean Heat programme.

B3 policy advisors are expected to work flexibly in line with policy priorities which will change over time. There are other B3 policy posts in EPD which will become available in the coming months and any reserve list will also be used to support filling of these posts. If you are offered a role from the reserve list, positions may not be restricted to the teams mentioned above and we cannot guarantee your preferred team. Roles will be offered in merit order.